Follow the rules you set!

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Manage email messages by using rules

Rules allow you to move, flag, and respond to email messages automatically. You can also use rules to play sounds, move messages to folders, or display new item alerts.

The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. You can create this rule directly from a message you’ve already received.

Right-click a message in your inbox or another email folder and select Rules.

Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule.

In the Create Rule dialog box, select one or more of the first three checkboxes.

In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up, and then click OK.

Click OK to save your rule.

Note: If you want to run the rule on messages you’ve already received, check the box on the confirmation dialog that pops up and then click OK.

Create a rule using the Rules Wizard

There are three types of rules you can create with the Rules Wizard.

Stay organized: These rules help you filter, file, and follow-up with messages.

Stay up to date: These rules notify you when you receive a message that fits a specific set of criteria.

Custom rules: These are rules you create without a template.

Rules are almost infinitely customizable. There are a variety of options you can set for each type of rule you create. Use the following steps to learn how to create a rule using the Rules Wizard.

Select File > Manage Rules & Alerts to open the Rules and Alerts dialog box.

On the Email Rules tab, select New Rule.

Select one of the templates from Step 1. To start from a blank rule, select Apply rule on messages I receive or Apply rule on messages I send.

In the Step 2: Edit the rule description box, click on any underlined options to set them. For example, if you selected Flag messages from someone for follow-up in Step 1, click people or public group to select which senders’ messages you want to flag, then click follow up at this time to select a flag and a follow up date.

On the second page of the Rules Wizard, you can add additional conditions to your rule. For example, you can select messages sent from a specific person that also have specific words in the subject or message body.

In the Step 1: Select condition(s) box, any condition you set on the previous screen is checked. You can select multiple additional conditions by checking their checkboxes.

In the Step 2: Edit the rule description box, click on any additional underlined conditions you just added. Then click Next.

On the third page of the Rules Wizard, you can select additional actions to take on the message. For example, you can flag messages for follow up and mark a message as high importance.

In the Step 1: Select condition(s) box, any action you set on the first screen is checked. You can select multiple additional actions by checking their checkboxes.

In the Step 2: Edit the rule description box, click on any additional underlined actions you just added. Then click Next.

On the fourth page of the Rules Wizard, you can add any exceptions to your rule. For example, you can check except if it is marked as importance to ensure that any messages marked with a specific importance level aren’t flagged for follow up.

In the Step 1: Select condition(s) box, select any exceptions to your rule by checking their checkboxes.

In the Step 2: Edit the rule description box, click on any additional underlined exceptions you just added. Then click Next.

On the last page of the Rules Wizard, enter a name for your rule.

If you want to run this rule on messages you’ve already received, check Run this rule now on messages already in “Inbox.”

By default, Turn on this rule is checked. You can uncheck this box if you don’t want the rule to be turned on at this time.

Click Finish to save and turn on your rule.

You can delete a rule when it’s no longer necessary.

On the File tab, choose Manage Rules & Alerts.

In the Rules and Alerts dialog box, on the E-mail Rules tab, choose the rule you want to delete.

Choose Delete > OK.

You can manually run one or more rules.

On the File tab, choose Manage Rules & Alerts, and on the E-mail Rules tab, choose Run Rules Now.

In the Run Rules Now box, under Select rules to run, select the check box for each rule that you want to run.

In the Run in Folder box, to select a different folder, choose Browse, choose the folder, and then choose OK.

Select the Include subfolders check box to include all folders under the folder you chose in step 3.

In the Apply rules to list, accept the default setting of all messages, or change to read or unread messages.

There are two types of rules in Outlook—server-based and client-only.

Server-based rules
When you’re using a Microsoft Exchange Server account, some rules are server-based. These rules run on your mailbox on the Exchange mail server even when Outlook isn’t running.

Server-based rules must apply to messages when they are first delivered to your Inbox, and the rules must be able to run until they are completed on the server. For example, a rule that specifies that a message be printed can’t run until it is completed on the server. If a rule can’t be applied on the server, it is applied when you start Outlook and then becomes a client-only rule.

Client-only rules
Client-only rules are rules that run only on your computer. These are rules that run in Outlook instead of on the Exchange server. Client-only rules can only run when Outlook is running.

Tip: If your list of rules contains both kinds of rules, the server-based rules are applied first, followed by the client-only rules.

Delivery receipts, voting responses, and Automatic Replies

When rules are applied, delivery receipts, read receipts, voting responses, and Automatic Replies (Out of Office notifications) are processed as if they’re messages. A rule that moves messages with the word “meeting” in the Subject box to a specific folder, for example, also moves all delivery receipts, voting responses, or an Automatic Replies to that same folder.

Note: When a rule moves voting responses from the Inbox to another folder, vote tracking is affected. When a sent message that included a voting button is opened, the tracking information won’t include a tally for responses that a rule moved. Manually moving or deleting a response doesn’t affect tracking.

Meeting requests, task requests, and documents

Meeting requests, task requests, and documents are considered messages. If you create a rule that moves an item to a specific folder based on certain conditions (criteria) being met (matched), then any meeting and task request matching those conditions also is moved. Be aware, however, of the following limitations when you create rules that affect these kinds of items:

If an item is moved to a folder other than a mail folder, the item might not work as expected after it’s moved. For example, if a message is moved to the Calendar folder, a new appointment isn’t created.

If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isn’t tracked by the original item.

If a meeting request is automatically moved to the Deleted Items folder, the meeting isn’t added to the Calendar.

Rules that affect messages that you send aren’t applied to task requests and meeting requests.

A rule that includes a Contact Group can behave differently than other rules depending on how the rule is created.

Move messages sent to a public group to a folder
This rule is available only if you’re using an Exchange Server account. Only messages that are sent to the Contact Group are moved to the specified folder. Messages from people who are members of the Contact Group aren’t moved to the specified folder.

Что такое to follow the rules на Русском

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Примеры использования To Follow The Rules в предложение и их переводы

Кликните , чтобы исключить некоторые слова из поиска. Например, слово1 – <слово2>: будут найдены примеры, которые содержат слово1 и НЕ содержат слово2

set up or set out rules?

Mady_94

New Member

Hello everyone,
can anybody help me?
I was checking my homework when I found a mistake:

Last night she was setting ______ her rules for a perfect relationship when Farnsworth called her Tina.

  1. up
  2. about
  3. out
  4. with

I chose the first one ( set up ), but the right answer seems to be the third one ( set out ).
Can anybody enlighten me about that? I’ve always heard people saying “set up rules” so I’m a bit confused!

Thank you very much indeed!

lucas-sp

Senior Member

When you “set up” something, you build it up from scratch, before you can use it.

When you “set out” something, you lay it down in front of you in a systematic way, or present it to someone else. It’s a synonym for “lay out.”

I don’t think she was “constructing” her rules – I think she was “telling her rules to someone else.” I also don’t like the question, because “laying” would be a better verb in this sentence. I hope this helps.

Myridon

Senior Member

Mady_94

New Member

Parla

Member Emeritus
Senior Member

Look particularly at #2

1 a : to arrange and present graphically or systematically
b
: to mark out (as a design) : lay out the plan of

2 : to state, describe, or recite at length

3 : to begin with a definite purpose

Mady_94

New Member

Myridon

Senior Member

Mady_94

New Member

What a shame! :$ I mean, I know that David Letterman Show host is David Letterman himself! By the way, thank you very much indeed! And keep on correcting my mistakes, please!

I always forget to tell you something. Will I ever be exhaustive enough?
The girl is an author (so my guess is that she wrote something about love, but they just don’t give any further information) and her name is Tania: the presenter makes the mistake of calling her “Tina”. Tina is the name of Tania’s ex-huband’s girlfriend, so Tania gets angry. It’s a bit of a mess, I know, but it’s not my fault! Maybe this should have driven me to the correct answer, but it didn’t! However now it makes sense to me.

Customize a rule set

You can create a custom rule set to meet specific project needs for code analysis.

Create a custom rule set from an existing rule set

To create a custom rule set, you can open a built-in rule set in the rule set editor. From there, you can add or remove specific rules, and you can change the action that occurs when a rule is violated—for example, show a warning or an error.

In Solution Explorer, right-click the project and then select Properties.

On the Properties pages, select the Code Analysis tab.

  1. In the Run this rule set drop-down list, do one of the following:
  1. In the Active rules drop-down list, do one of the following:

Select the rule set that you want to customize.

Select
to specify an existing rule set that is not in the list.

  1. Select Open to display the rules in the rule set editor.

If you have a .NET Core or .NET Standard project, the process is a little different because there’s no Code Analysis property tab. Follow the steps to copy a predefined rule set to your project and set it as the active rule set. After you’ve copied over a rule set, you can edit it in the Visual Studio rule set editor by opening it from Solution Explorer.

Create a new rule set

You can create a new rule set file from the New File dialog:

Select File > New > File, or press Ctrl+N.

In the New File dialog box, select the General category on the left, and then select Code Analysis Rule Set.

Select Open.

The new .ruleset file opens in the rule set editor.

Create a custom rule set from multiple rule sets

The following procedure does not apply to .NET Core projects, which don’t have a Code Analysis property tab.

In Solution Explorer, right-click the project and then select Properties.

On the Properties pages, select the Code Analysis tab.

  1. Select from Run this rule set.
  1. Select from Active rules.

In the Add or Remove Rule Sets dialog box, select the rule sets you want to include in your new rule set.

Select Save As, enter a name for the .ruleset file, and then select Save.

The new rule set is selected in the Run this rule set list.

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Select Open to open the new rule set in the rule set editor.

Rule precedence

If the same rule is listed two or more times in a rule set with different severities, the compiler generates an error. For example:

If the same rule is listed two or more times in a rule set with the same severity, you may see the following warning in the Error List:

CA0063 : Failed to load rule set file ‘[your].ruleset’ or one of its dependent rule set files. The file does not conform to the rule set schema.

If the rule set includes a child rule set by using an Include tag, and the child and parent rule sets both list the same rule but with different severities, then the severity in the parent rule set takes precedence. For example:

Name and description

To change the display name of a rule set that’s open in the editor, open the Properties window by selecting View > Properties Window on the menu bar. Enter the display name in the Name box. You can also enter a description for the rule set.

Next steps

Now that you have a rule set, the next step is to customize the rules by adding or removing rules or modifying the severity of rule violations.

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